Service Description
Hosting: Stackfield Cloud
Status: 12/2023
Stackfield is an online tool for internal communication and facilitates collaborative work on tasks, documents and projects.
The platform can be accessed via a browser, the desktop or the mobile apps. The respective system requirements can be found on the following page:
https://www.stackfield.com/help/where-can-i-use-stackfield-2004
The main features that are currently available are summarized below. Changes to the range of functions are possible at the discretion of Stackfield GmbH.
Stackfield Business
General
Compliance Guidelines
Within an organization and its rooms, it is possible to define precisely who has access to which content and who is allowed to make any changes.
User profiles
Users have the possibility to enter a name and add a profile picture.
Dashboard
The function "My Week" clearly summarizes all your tasks, events, notifications, etc.
Multilingualism
Users can choose between two languages: English and German.
Notifications
Determine how you want to be notified (desktop, mobile and email notifications) and what activities you want to be notified about.
Roles and rights concept
Decide in detail who may have access to which data on an organizational level and on a room level.
Globale Search
The global search allows you to find all your data and required information in the shortest possible time.
Archive
Elements that are no longer needed can be moved to the archive to keep rooms uncluttered.
Themes
There are several color schemes to choose from, allowing you to customize Stackfield to your taste.
Online status
You can check whether your team mates are currently available or not at one glance.
Time zones
Even when traveling you are always on time thanks to the automatic detection of time zones.
Global overviews
Global overviews help you keep track even if you have a large number of projects and rooms.
Favorites
Mark rooms and global views as favorites to access them centrally and quickly at any time.
Individual Status
Use the individual status to tell your team whether you are currently available, travelling or in your home office, for example.
Direct Messages
Chats
Use the Direct Messages chat to quickly share information with other users.
Group chats
By using group chats you can communicate with a self-defined group of users, apart from the rooms.
File transfer
Exchange files by uploading them from your computer or inserting them via an external storage service.
Rooms
Encryption
Enable the end-to-end encryption if you exchange sensitive data and want to protect it properly.
Room types
Depending on the purpose, you can choose from three different room types: Closed Room, Global Room or Project Room.
Modules
Equip your rooms with exactly the functions your team needs for the respective purpose of a room.
Individual module names
You can individually name the modules for each room in order to adapt them to the purpose of use.
Room templates
For recurring projects/processes, room templates can be created and used as needed.
Room description
Store a description for rooms to ensure participants know directly about the purpose of the room.
Integrations
Add external services to your rooms to simplify work and information sharing.
Right groups
For each room, you can define exactly who gets which rights and thus has access to data.
Room groups
Sorting your rooms into room groups makes working on Stackfield more manageable.
Module: Communication
Team chats
Topic-related communication with the participants of a room is possible within the chat.
Filters
With the filter settings you can adjust the display of the module and hide content which is not relevant to you.
@-Mentions
By mentioning users, you can address them directly and send a notification.
History
The communication module contains an overview of the activities of all modules, so you can obtain all activities at a glance.
Comments
Comment and discuss news and items topic-related with participants of a room.
Questions
Asking questions to other users causes them to receive notifications, indicating that feedback is needed.
Answers
You can reply specifically to individual chat messages and thus directly relate the messages to each other.
Reactions
Use reactions in the form of emojis as a short response and feedback to messages.
Module: Discussions
Polls
By using polls you can easily get the opinion of your team on various topics.
Status
The status of an element shows you the current state of the element and tells you whether further steps are necessary.
File attachments
Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.
Labels
Using labels helps to sort elements and to keep things clear.
Description
Use the description to enter additional information that is relevant for the editing process.
Comments
Add comments to elements for topic-related communication with the participants of a room.
Subscribing
Get automatically notified about changes to elements by subscribing to them.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Direct Link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Module: Tasks
Status
The status of an element shows you the current state of the element and tells you whether further steps are necessary.
Title
Provide elements with a unique title for easy identification and assignment.
Description
Use the description to enter additional information that is relevant for the editing process.
Assignments
Assignments help you check who is responsible for a task and its completion at any time.
Due dates
By setting the due date of a task you ensure that the assigned persons can process the task in time.
From-To Date
Specify when to start working on a task and by when it should be completed.
Recurring tasks
Keep full control over processes that occur on a regular basis with recurring tasks.
Reminders
Get reminded about the approaching due date to avoid missing any relevant topics.
File attachments
Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.
Labels
Using labels helps to sort elements and to keep things clear.
Comments
Add comments to elements for topic-related communication with the participants of a room.
Subscribing
Get automatically notified about changes to elements by subscribing to them.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Direct link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Cards view
The tasks on Stackfield can be displayed in a cards view, also called Kanban board.
List view
The tasks on Stackfield can be displayed in a list view.
Timelines view
The tasks on Stackfield can be visualized according to their chronological order in a timelines view (Gantt chart).
Dependencies
Set tasks in dependency to keep track of what needs to be done first.
Milestones
Create tasks as milestones to highlight important intermediate dates.
Drag & Drop
Edit elements with drag & drop and move them within the timelines or between different status columns within the cards view.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Subtasks
Create subtasks and assign them to users whenever smaller steps are needed to complete a task.
Approvals
The approval process supports you during the editing and release process of tasks.
Workflows
By defining workflows, each user knows exactly which steps are necessary to complete a task.
Custom Fields
Add additional fields to tasks to gather information in an organized way.
Module: Time Tracking
Time Entries
Use time entries to record the time spent on a task and determine whether it can be billed.
Estimates
Define the estimated time needed to complete a task to keep track of the time budget.
Timer
The timer helps you to record the time needed to complete a task in the background.
Module: Pages
Status
The status of an element shows you the current state of the element and tells you whether further steps are necessary.
Title
Provide elements with a unique title for easy identification and assignment.
Description
Use the description to enter additional information that is relevant for the editing process.
File attachments
Attach files relevant for editing directly to an element, eliminating unnecessary searching for them.
Labels
Using labels helps to sort elements and to keep things clear.
Comments
Add comments to elements for topic-related communication with the participants of a room.
Markers
By placing specific markers within the page, you can comment and discuss individual content directly.
Subscribing
Get automatically notified about changes to elements by subscribing to them.
Versions
You can view old editing statuses via the version history, meaning no information can get lost.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Direct link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Module: Files
File storage
Upload files from your computer or select files from external storage services to share with the users of the room.
Folders
Sort your files into folders to keep a good overview.
Versioning
Thanks to file versioning you ensure that everyone always uses the latest version of a file.
Version history
You can view and download old versions via the version history of the files.
Markers
By placing specific markers within images, you can comment on and discuss areas in a very targeted way.
Public sharing
Files can be shared publicly and thus be viewed and downloaded by users without a Stackfield account.
Accesses
The access history shows you exactly who accessed and owned a file and when they did so.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Labels
Using labels helps to sort elements and to keep things clear.
Direct link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Module: Calendar
Events
Schedule your team's events directly on Stackfield and have all related info always at hand.
Drag & Drop
Edit events by dragging and dropping them within the calendar.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Subscribing
Get automatically notified about changes to elements by subscribing to them.
Calendar subscriptions
With the help of calendar subscriptions you can automatically transfer all events and tasks to calendars like Outlook, Google Calendar and others.
Displays
In addition to the normal calendar (week and month view), you can also display the calendar by members.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Labels
Using labels helps to sort elements and to keep things clear.
Direct Link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Module: Snippets
Title
Provide elements with a unique title for easy identification and assignment.
Code
Add a code fragment to share it with the users of the room.
Markup
By selecting the programming language in use, the code is directly displayed in the correct markup.
Comments
Add comments to elements for topic-related communication with the participants of a room.
Labels
Using labels helps to sort elements and to keep things clear.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Direct Link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Security
Order processing agreement
The conclusion of the contract required by the GDPR is possible with just a few clicks.
Two-factor authentication
To strengthen the security of your account when logging in, you can use the two-factor authentication.
Login notifications
As soon as a login occurs on an unknown device, the user immediately receives an email notification.
End-to-end encryption
By applying end-to-end encryption, you ensure that your data is encrypted directly on your device.
Redundant data storage
The data of our users are stored mirrored several times, ensuring that no data gets lost even in case of hardware failures.
Reporting on employee logins
With the reporting function, you can check when employees last logged in to Stackfield.
Export of all personal data
All users have the possibility of exporting their personal data.
Export of organization data for administrators
The data of an organization can be provided as a backup on request.
Access log for each account
Each user can track exactly which devices and IP addresses have been used to access their account.
SSL encryption
All data is secured by the latest SSL encryption methods, a 256-bit AES SSL/TLS encryption, on the way to our servers.
Protection against DDOS attacks
All traffic on Stackfield's pages is pre-filtered to prevent DDOS attacks.
Audio and Video Telephony
Audio Telephony
Get in touch with other users in 1:1 chats directly through Stackfield and the integrated audio telephony.
Video Telephony
Video telephony supports the communication with other users in 1:1 chats.
Stackfield Premium
The features listed below are available with a Premium Plan subscription, in addition to the Business Plan features:
General
Project portfolios
Monitor and manage multiple projects in a centralized overview using the global reports feature.
Email integration
Send content to Stackfield by email and create tasks, discussions, and more automatically!
Advanced user profiles
Users can add additional information to their profiles (e.g. cell phone number, department or location).
Unlimited number of external users
Starting from the Premium Plan, you have an unlimited number of licenses for the role "External".
Custom themes
In addition to the four color schemes on Stackfield, an individual color can be chosen for the entire organization.
Module: Files
Preview for Office documents
The file preview can display Word, Excel and PowerPoint files (also OpenOffice variations) directly on Stackfield.
Modul: Whiteboards
Whiteboards
Visualize ideas and illustrate complex topics and processes with text and shapes.
Simultaneous editing
Edit whiteboards together with your team and see other people's changes in real time.
Freehand drawing
Add handwritten text or self-drawn shapes to present ideas.
Comments
Add comments to elements for topic-related communication with the participants of a room.
Labels
Using labels helps to sort elements and to keep things clear.
Copying
By copying elements you can duplicate them and transfer them to other rooms.
Moving
You can move elements between rooms if necessary.
Direct Link
Each element has a unique link on Stackfield, which allows you to send elements to other people.
Filters & Views
With the filter settings and views you can adjust the display of the module and hide content which is not relevant to you.
Security
Access restrictions by IP addresses
The access to data of an organization can be restricted to certain IP addresses using an IP white list.
Advanced password policies
Advanced rules on the strength and frequency of password changes ensure a high level of protection against unauthorized access.
Two-factor authentication required
To protect data, you can centrally specify that data may only be accessed with an active two-factor authentication.
Audio and Video Telephony
Audio and Video Conferences
Interact with up to 30 people directly through Stackfield, without the need for plugins.
Screen Sharing
Share your screen or individual windows during a conference to show your work.
Ad-hoc Conferences
Create spontaneous ad-hoc conferences with other users or even participants without Stackfield account.
Reactions
Use reactions in the form of emojis as feedback on conference attendee content.
Scheduled conferences
Conduct audio and video conferences with the participants (max. 30) of an event or share your screen.
Stackfield Enterprise
The features listed below are available with an Enterprise Plan subscription, in addition to the Business and Premium Plan features:
General
Unlimited suborganizations
An unlimited number of sub-organizations can be centrally managed via an umbrella organization.
Single sign-on via ADFS
To simplify the use of Stackfield, you can use the single sign-on, which is provided via an Active Directory connection.
User provisioning via API
The management of users can be performed through the interface of Stackfield.
Custom modules
To individualize the platform you can commission custom modules.
Custom email texts for invitations
Individualize the invitation emails with your own texts, important notes or information about your company.
Compliance
Individual contract management
The Enterprise version enables the inclusion of individual contract components.
Central compliance guidelines
Define centrally which compliance policies apply to the organizations within the Enterprise package.
Compliance confirmation by user
Ask your users to confirm their own contract terms before using your organizations.
Security
Global export possibilities
Export access and history logs of all contained organizations to track changes and logins.