If an employee working on an important project is absent at short notice due to illness, this often poses a significant challenge for the team and the progress of the project. In such cases, the problem is not only that the employee's tasks remain temporarily vacant, but also that there is no access to their email inbox and thus no way to know the current status of the project. Important information that is exclusively in the employee's inbox is lost and there is a lack of clarity about the progress of the project and upcoming tasks. This can lead to delays and makes it difficult to hand the task over to colleagues who are meant to step in.
When an employee leaves the company, the problem often arises that all knowledge and project communication remains in their personal mailbox. This makes it almost impossible to subsequently create transparency about previous meetings, decisions and project progress. Without direct access to this information, valuable details that could be crucial for further work are lost. It is similarly problematic when a new employee joins the company: they need access to previous documents and discussions in order to quickly familiarize themselves with the project. Without a structured handover or centralized access to communication, getting started becomes considerably more difficult, leading to delays and gaps in knowledge.
An email inbox alone does not provide sufficient transparency about the current status of a project or upcoming tasks. It lacks clear answers to basic and important questions such as: „What was worked on last?“ „What is currently being worked on?“ „What's next on the agenda?“ This information is often scattered across various emails and difficult to understand, which makes it hard to keep track of things and makes teamwork inefficient. A structured project management tool would be far better suited to providing a clear and centralized overview of these essential questions.
If an employee is absent due to illness, colleagues can seamlessly access the current status of any task. All relevant data on tasks, projects, notes, appointments and plans are documented in the tool and can be viewed by authorized team members. The central filing system for the team ensures a smooth workflow and substitution in the event of spontaneous absences.
Stackfield makes it easy to build up and transfer knowledge. In the event of staff turnover, the shared content is retained and access to previous discussions, decisions and documents is still available so that no valuable information is lost. New employees can be added to the necessary areas with a single click and immediately receive a complete summary for their onboarding. This enables a quick introduction to everyday work and projects.
Stackfield provides a structured overview of tasks, projects, communication and knowledge management. Essential questions such as „What was worked on last?“, „What is currently being worked on?“ or „What's next?“ can be answered in real time with Stackfield. Various views such as Kanban boards, calendars and Gantt charts provide a clear overview of the information and automated dashboards remind you of changes and due dates. Thanks to the transparency, everyone knows what needs to be done, when and how, and uses the correct/current content with certainty.